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Athletics & Recreation Communications Coordinator

Please see Special Instructions for more details.

Interested applicants must submit their application and all required documents online on the Douglas College Career Site [www.douglascollegecareers.ca].  Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. Candidates selected for an interview will be asked to provide links to portfolio pieces and educational credentials noted on their resume.

This position will remain open until filled with a first review date of May 31, 2023. Interviews may commence as early as June 5, 2023.    

Position Details

Position Information

Position Title Athletics & Recreation Communications Coordinator
Posting Number 01861SA
Location Various Douglas College Campuses/Satellite Campuses
Grade or Pay Level See Salary Range
Salary Range $24 per hour
Position Type Contract Employment
Posting Type External
Regular/Temporary Contract
Employment Type Full-Time
Posting Category Contract Employment
Start Date 08/01/2023
End Date 05/31/2024
Day of the Week Mondays to Fridays, Other - Evening and weekend work is required, Saturdays, Sundays
Shift See work arrangements
Work Arrangements
This contract full-time position is available from August 1, 2023 to May 31, 2024. This position is required to work a flexible schedule based on operational needs. Shift days and times may change depending on operational needs. Evening and weekend work will be required. The position is located primarily at the New Westminster campus and will be required to work at all Douglas College campuses and offsite locations.
What Douglas Offers

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

The Role
Reporting to the Manager, Athletics & Recreation Operations, the Athletics Communications Coordinator is responsible for the implementation of the communications strategies for Athletics, Recreation, and Sports Institute. The coordinator contributes to a student-centered environment that enhances the profile of student-athletes, coaches and the Athletics & Recreation department by effectively delivering key messages through writing, designing and producing media content for the web, social media, and print publications.
Responsibilities
Specific Responsibilities Include:

Communications
  • Executes the department’s communication strategies and provides feedback/recommendations on strategy & tactics
  • Develops and writes brand messaging for all communications and marketing initiatives and channels
  • Writes, edits and maintains content for web, social media and print. e.g. Press releases, news articles, etc.
  • Coordinates student writers, photographers, graphic designers by providing guidance and information on project related tasks. e.g. feature stories, photo shoots, etc.
  • Responds to media inquiries and asset requests as the primary point of contact for Athletics and Recreation e.g. photographs, images, and logos

Design and Production (print, web, video)
  • Responsible for the visual execution of brand campaigns
  • Responsible for ensuring all brand collateral (posters, templates, t-shirts, videos, calendar, signage, etc) are in alignment with brand guidelines
  • Responsible for the creation, update, and maintenance of Department websites
  • Generates photographs as needed
  • Recommends and provides budget proposals for various projects and events

Marketing
  • Supports and executes new marketing initiatives
  • Ensures brand touch-points align with overall brand strategy
  • Supports media initiatives and asset creation related to revenue generating opportunities for Athletics and Sports Institute

Special Events Supports
  • Contributes to the development of special event strategies, e.g. Departmental, Conference, Athletics Championships
  • Supports event planning, execution and delivery
  • Coordinates the delivery of technology for departmental operations (e.g. web streaming, media, presentations)
  • Responsible for the design and implementation of collateral materials for all hosted events (signage, media guide, poster, logo, video, website)

Administrative
  • Maintains appropriate documentation and records of the media related to student-athletes, i.e. headshots, statistics, etc.
  • In consultation with the Manager, Athletics & Recreation Operations, communicates with coaches, and faculty (as directed), regarding information pertaining to student communication, media, branding requirements
  • Attend departmental meetings

Perform other Duties
  • Research emerging and innovative communications, media and branding technology, initiatives and strategies in post-secondary Athletics
To Be Successful in this Role You Will Need
  • Completion of a two-year diploma from a recognized post-secondary institution in a relevant field such as journalism, communications, marketing; or equivalent combination of education and relevant experience (degree preferred)
  • Three years’ experience providing communications, marketing, or public relations support to an athletics department or comparable college/university setting
  • Experience in conceptualizing, planning and developing a wide variety of communications including special projects, graphics, content features, and interactive elements
  • Proficiency in Adobe Creative Suite, Canva, Figma, Office 365 suite, website and database management
  • Demonstrated understanding of communication and marketing fundamentals and tactics
  • Current knowledge of digital trends and developments, social media analytics, and social listening and networking
  • Experience working with student groups at the post-secondary level. Experience leading, developing and facilitating student groups is considered an asset
  • Ability to explain and highlight the connections between physical activity, physical health, mental health, and intellectual performance though media, events, and activities
  • Demonstrated ability to adapt to changing priorities, situations and demands
  • Demonstrated experience in delivering services that maximize the student learning experience
Link to Full Position Profile
Equity Statement
Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.
Needs a Criminal Records Check No
Posting Detail Information

Open Date 05/15/2023
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Interested applicants must submit their application and all required documents online on the Douglas College Career Site [www.douglascollegecareers.ca].  Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. Candidates selected for an interview will be asked to provide links to portfolio pieces and educational credentials noted on their resume.

This position will remain open until filled with a first review date of May 31, 2023. Interviews may commence as early as June 5, 2023.    
Quick Link for Direct Access to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current or former Douglas College employee/student?
    • Current employee
    • Former employee
    • Current student
    • Former student
    • None of the above
  2. * If you are a current/former employee/student, enter your ID number. (Type in N/A if not applicable.)

    (Open Ended Question)

  3. * If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?
    • Yes
    • No
    • Not Applicable
  4. * If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).

    (Open Ended Question)

  5. * Please confirm that you will maintain residency in the Lower Mainland for the duration of your employment.
    • Yes, I confirm
    • No, I am not able to meet this requirement
  6. * How did you first find out about this employment opportunity?
    • Douglas College Careers Site
    • LinkedIn
    • Indeed
    • Social Media (Facebook, Instagram)
    • Personal Referral
    • Agency Referral
    • Professional Association Website
    • Colleges and Institutes Canada (CICAN)
    • Canadian Association of University Teachers (CAUT)
    • Douglas College CareerHUB
    • Career Fair or Other Hiring Event
    • Other
    • Glassdoor

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. References with Contact Information
  2. Transcripts and/or Credentials
  3. Portfolio